{ "entity_id": "S-VIC-052", "folder": "Victorian-Electoral-Commission", "name": "Victorian Electoral Commission", "type": "Independent Statutory Authority", "jurisdiction": "VIC", "portfolio": "", "website": "https://www.vec.vic.gov.au/", "data_status": "rich", "completeness": { "has_strategy_brief": true, "has_strategy_structured": true, "has_vision": true, "has_kpi_targets": true, "has_kpi_results": true, "has_strategy_overview": true, "has_legislation_text": true, "has_legislation_structured": false, "has_global_initiatives_text": false, "has_global_initiatives_structured": false, "n_global_initiatives": 0, "has_ideas": true, "has_artifacts": true, "n_ideas": 12, "n_legislation": 0, "n_artifacts": 9, "n_kpi_targets": 1, "n_kpi_results": 1, "n_outcomes": 2, "verified_own_data": true }, "strategy_profile": { "status": "published", "confidence": "high", "summary": "To deliver high-quality, accessible electoral services with innovation, integrity and independence. [AR p.10]", "official_site_url": "https://www.vec.vic.gov.au/", "source_documents": [ { "type": "annual_report", "title": "VEC annual report 2024-25 (pdf, 2.7 mb)", "url": "https://www.vec.vic.gov.au/-/media/01d23b5b62e04f13b0734df7cf6cacdc.pdf", "period": "2024-25", "confidence": "high" }, { "type": "strategie", "title": "VEC strategic service plan (pdf, 798.2 kb)", "url": "https://www.vec.vic.gov.au/-/media/21594904fdc842a3b5c91b839203a605.pdf", "period": null, "confidence": "medium" }, { "type": "strategie", "title": "Download the full integrity framework (PDF)", "url": "https://www.vec.vic.gov.au/-/media/b326c12714514024a2d9292c8811cf61.pdf", "period": null, "confidence": "medium" }, { "type": "strategie", "title": "Integrity infographic An infographic summary of our electoral integrity framework", "url": "https://www.vec.vic.gov.au/-/media/a2c738b39706463090504c67bff50c49.pdf", "period": null, "confidence": "medium" } ], "purpose": { "text": "To deliver high-quality, accessible electoral services with innovation, integrity and independence. [AR p.10]", "source_url": "", "source_page": 10, "source_deep_url": "" }, "vision": { "text": "All Victorians actively participating in their democracy. [AR p.10]", "source_url": "", "source_page": 10, "source_deep_url": "" }, "strategic_priorities": [ { "title": "Conducting parliamentary elections, by-elections, referendums and local council elections.", "description": "Conducting parliamentary elections, by-elections, referendums and local council elections.", "source_url": "", "source_page": 10, "source_deep_url": "" }, { "title": "Ensuring eligible voters are enrolled.", "description": "Ensuring eligible voters are enrolled.", "source_url": "", "source_page": 10, "source_deep_url": "" }, { "title": "Conducting and promoting research into electoral matters that are in the public interest.", "description": "Conducting and promoting research into electoral matters that are in the public interest.", "source_url": "", "source_page": 10, "source_deep_url": "" } ], "values": [ { "name": "Independence", "description": "", "source_url": "", "source_page": null }, { "name": "Accountability", "description": "", "source_url": "", "source_page": null }, { "name": "Innovation", "description": "", "source_url": "", "source_page": null }, { "name": "Respect", "description": "", "source_url": "", "source_page": null }, { "name": "Collaboration", "description": "", "source_url": "", "source_page": null } ], "outcomes": [ { "name": "Outcome 1: Electoral integrity", "description": "Ensuring the integrity and transparency of electoral processes and systems.", "activities": [ "Administering electoral integrity, compliance, enforcement and regulatory activities", "Overseeing Victoria’s political funding and disclosure laws" ], "source_url": "", "source_page": 29, "source_deep_url": "" }, { "name": "Outcome 2: Voter experience", "description": "Delivering a great voter experience through accessible and inclusive electoral services.", "activities": [ "Increasing the number of early voting centres", "Reintroducing in-person interstate and international voting", "Improving mobile voting services" ], "source_url": "", "source_page": 17, "source_deep_url": "" } ], "performance_measures": [ { "code": "CCE01", "measure": "State election turnout", "target": "80%", "latest_result": "81%", "status": "Achieved", "target_source_url": "", "target_source_page": 17, "result_source_url": "https://www.vec.vic.gov.au/-/media/01d23b5b62e04f13b0734df7cf6cacdc.pdf", "result_source_page": 17 } ], "document_alignment_terms": { "must_support": [ "To deliver high-quality, accessible electoral services with innovation, integrity and independence. [AR p.10]", "All Victorians actively participating in their democracy. [AR p.10]", "Conducting parliamentary elections, by-elections, referendums and local council elections.", "Ensuring eligible voters are enrolled.", "Conducting and promoting research into electoral matters that are in the public interest." ], "watch_terms": [ "State election turnout" ], "avoid_claiming_without_evidence": [] }, "review_note": "" }, "global_initiatives": null, "strategy": { "reporting_period": "2024-25", "corporate_plan_period": "2025-26", "vision": "All Victorians actively participating in their democracy. [AR p.10]", "vision_source_page": 10, "purposes": "To deliver high-quality, accessible electoral services with innovation, integrity and independence. [AR p.10]", "purposes_source_page": 10, "how_we_deliver": "Through independence, accountability, innovation and respect. [AR p.10]", "how_we_deliver_source_page": 10, "government_priorities": [ { "text": "Conducting parliamentary elections, by-elections, referendums and local council elections.", "source_page": 10 }, { "text": "Ensuring eligible voters are enrolled.", "source_page": 10 }, { "text": "Conducting and promoting research into electoral matters that are in the public interest.", "source_page": 10 } ], "outcomes": [ { "name": "Outcome 1: Electoral integrity", "description": "Ensuring the integrity and transparency of electoral processes and systems.", "key_activities": [ "Administering electoral integrity, compliance, enforcement and regulatory activities", "Overseeing Victoria’s political funding and disclosure laws" ], "source_page": 29 }, { "name": "Outcome 2: Voter experience", "description": "Delivering a great voter experience through accessible and inclusive electoral services.", "key_activities": [ "Increasing the number of early voting centres", "Reintroducing in-person interstate and international voting", "Improving mobile voting services" ], "source_page": 17 } ], "values": [ "Independence", "Accountability", "Innovation", "Respect", "Collaboration" ], "values_framework_name": null, "kpi_targets_2025_26": [ { "code": "CCE01", "measure": "State election turnout", "target": "80%", "source_page": 17 } ], "kpi_results_2024_25": [ { "code": "CCE01", "measure": "State election turnout", "result": "81%", "status": "Achieved", "source_page": 17 } ], "_source_urls": { "annual_report_url": "https://www.vec.vic.gov.au/-/media/01d23b5b62e04f13b0734df7cf6cacdc.pdf", "corporate_plan_url": "" } }, "ideas": [ { "entity_id": "S-VIC-052", "entity_name": "Victorian Electoral Commission", "folder_name": "Victorian-Electoral-Commission", "category": "Citizen Services", "scale": "small", "title": "Plain-language service pages and proactive status updates", "idea": "Rewrite high-volume pages and letters into plain language, add status notifications, and measure contact reduction.", "quote": "[Page 24]\nOrganisational structure\nOrganisational structure\nFigure 2: VEC organisational structure at 30 June 2025\nElectoral Commissioner\nDeputy Electoral Executive Director,\nCommissioner Governance and\nEnabling Services\nDirector, Director, Director, Director, Chief Financial Chief Information Director, Office of the\nCommunication Event Strategy Electoral Regulatory Officer Officer People Electoral\nand Engagement and Delivery Integrity and Services (Corporate (Information and Commissioner\nRegulation Services) Digital Services)\nCommunication Election Legal services Advisory Compliance, Applications Culture and\nreadiness risk and capability\nresilience\nCommunity Election Policy and legal Electoral Enterprise Cyber and Employee\neducation and staffing compliance project information relations\nengagement management security\noffice", "impact": "High", "effort": "Low", "proof": "Evidence-backed", "beneficiaries": "Citizens / service users", "source": "annual-reports/2024-25.pdf (https://www.vec.vic.gov.au/-/media/01d23b5b62e04f13b0734df7cf6cacdc.pdf)", "implementation": [ "Pick one high-volume process or document family.", "Name an owner and baseline current volume, time, cost, and satisfaction.", "Run a 4-8 week pilot with clear before/after metrics.", "Publish lessons and decide whether to scale." ], "risks": [ "Privacy and data quality", "Change fatigue", "Unclear accountability", "Digital exclusion", "Low public trust if feedback is not acted on" ] }, { "entity_id": "S-VIC-052", "entity_name": "Victorian Electoral Commission", "folder_name": "Victorian-Electoral-Commission", "category": "Citizen Services", "scale": "large", "title": "Single front door for life-event based services", "idea": "Bundle services around life events so citizens can complete related steps across agencies in one journey.", "quote": "[Page 24]\nOrganisational structure\nOrganisational structure\nFigure 2: VEC organisational structure at 30 June 2025\nElectoral Commissioner\nDeputy Electoral Executive Director,\nCommissioner Governance and\nEnabling Services\nDirector, Director, Director, Director, Chief Financial Chief Information Director, Office of the\nCommunication Event Strategy Electoral Regulatory Officer Officer People Electoral\nand Engagement and Delivery Integrity and Services (Corporate (Information and Commissioner\nRegulation Services) Digital Services)\nCommunication Election Legal services Advisory Compliance, Applications Culture and\nreadiness risk and capability\nresilience\nCommunity Election Policy and legal Electoral Enterprise Cyber and Employee\neducation and staffing compliance project information relations\nengagement management security\noffice", "impact": "Very High", "effort": "High", "proof": "Evidence-backed", "beneficiaries": "Citizens / service users", "source": "annual-reports/2024-25.pdf (https://www.vec.vic.gov.au/-/media/01d23b5b62e04f13b0734df7cf6cacdc.pdf)", "implementation": [ "Create a senior responsible owner and cross-functional delivery team.", "Map legislation, data, privacy, procurement, cyber, and workforce constraints.", "Co-design with users and frontline staff before technology selection.", "Stage delivery through pilots, benefits tracking, and public reporting." ], "risks": [ "Privacy and data quality", "Change fatigue", "Unclear accountability", "Digital exclusion", "Low public trust if feedback is not acted on" ] }, { "entity_id": "S-VIC-052", "entity_name": "Victorian Electoral Commission", "folder_name": "Victorian-Electoral-Commission", "category": "Data & Performance", "scale": "small", "title": "KPI evidence register with named owners", "idea": "Create a simple register mapping each KPI to source data, owner, frequency, target, and last result.", "quote": "[Page 88]\nOccupational health and safety\nTable 31: Our performance against OHS management measurements 2020–21 to 2024–25\nMeasure KPI 2020–21 2021–22 2022–23 2023–24 2024–25\nIncidents Staff FTE (VPS only) 171.51 223.12 233.37 285 329.88\nNumber of incidents 83 10 190 10 96\nRate per 100 FTE 48.39 4.48 81.42 2.45 29.17\nClaims Number of standard claims – 0 5 4 1\nRate per 100 FTE – 0 2.14 1.4 0.30\nNumber of lost time claims – 0 3 4 1\nRate per 100 FTE – 0 1.29 1.4 0.30\nNumber of claims exceeding – 0 4 4 1\n13 weeks\nRate per 100 FTE – 0 1.71 1.4 0.30\nFatalities Fatality claims – – – – –\nClaim costs Average cost per – 0 $1,054.40 Not available $21,710\nstandard claim\nReturn to Percentage of claims – 0 50% 50% 0%\nwork (RTW) with RTW plan <30 days\nManagement Evidence of OHS Completed Completed Completed – Completed – Completed –\npolicy statement, OHS currently currently current policy", "impact": "High", "effort": "Low", "proof": "Evidence-backed", "beneficiaries": "Executives / Parliament / public", "source": "annual-reports/2024-25.pdf (https://www.vec.vic.gov.au/-/media/01d23b5b62e04f13b0734df7cf6cacdc.pdf)", "implementation": [ "Pick one high-volume process or document family.", "Name an owner and baseline current volume, time, cost, and satisfaction.", "Run a 4-8 week pilot with clear before/after metrics.", "Publish lessons and decide whether to scale." ], "risks": [ "Privacy and data quality", "Change fatigue", "Unclear accountability" ] }, { "entity_id": "S-VIC-052", "entity_name": "Victorian Electoral Commission", "folder_name": "Victorian-Electoral-Commission", "category": "Data & Performance", "scale": "large", "title": "Outcome dashboard linking budget, delivery, and public impact", "idea": "Build a public-facing outcome dashboard showing spend, outputs, outcomes, and delivery confidence.", "quote": "[Page 88]\nOccupational health and safety\nTable 31: Our performance against OHS management measurements 2020–21 to 2024–25\nMeasure KPI 2020–21 2021–22 2022–23 2023–24 2024–25\nIncidents Staff FTE (VPS only) 171.51 223.12 233.37 285 329.88\nNumber of incidents 83 10 190 10 96\nRate per 100 FTE 48.39 4.48 81.42 2.45 29.17\nClaims Number of standard claims – 0 5 4 1\nRate per 100 FTE – 0 2.14 1.4 0.30\nNumber of lost time claims – 0 3 4 1\nRate per 100 FTE – 0 1.29 1.4 0.30\nNumber of claims exceeding – 0 4 4 1\n13 weeks\nRate per 100 FTE – 0 1.71 1.4 0.30\nFatalities Fatality claims – – – – –\nClaim costs Average cost per – 0 $1,054.40 Not available $21,710\nstandard claim\nReturn to Percentage of claims – 0 50% 50% 0%\nwork (RTW) with RTW plan <30 days\nManagement Evidence of OHS Completed Completed Completed – Completed – Completed –\npolicy statement, OHS currently currently current policy", "impact": "Very High", "effort": "High", "proof": "Evidence-backed", "beneficiaries": "Executives / Parliament / public", "source": "annual-reports/2024-25.pdf (https://www.vec.vic.gov.au/-/media/01d23b5b62e04f13b0734df7cf6cacdc.pdf)", "implementation": [ "Create a senior responsible owner and cross-functional delivery team.", "Map legislation, data, privacy, procurement, cyber, and workforce constraints.", "Co-design with users and frontline staff before technology selection.", "Stage delivery through pilots, benefits tracking, and public reporting." ], "risks": [ "Privacy and data quality", "Change fatigue", "Unclear accountability" ] }, { "entity_id": "S-VIC-052", "entity_name": "Victorian Electoral Commission", "folder_name": "Victorian-Electoral-Commission", "category": "Risk & Assurance", "scale": "small", "title": "Recommendation tracker for audits, reviews, and inquiries", "idea": "Publish a single internal tracker for audit/review recommendations, owners, due dates, and implementation evidence.", "quote": "[Page 89]\nOccupational health and safety\nMeasure KPI 2020–21 2021–22 2022–23 2023–24 2024–25\nConsultation Evidence of agreed structure Completed Completed Completed – Completed – Completed –\nof designated workgroups currently currently DWGs and\n(DWGs), health and safety being being elected HSRs\nparticipation representatives reviewed reviewed outlined on\n(HSRs) and issue resolution VEC intranet\nprocedures (IRPs)\nCompliance with agreed Completed Completed Completed – Completed Completed –\nstructure on DWGs, HSRs currently reviewed\nand IRPs being electronic\nreviewed communi-\ncations from\nHSRs, meetings\nfrom OHS\nCommittee\ncovering\nall DWGs\nand HSRs\nRisk Percentage of internal 25% 80% 0% 50% 50%\nmanagement audits/inspections\nconducted as planned\nPercentage of issues identified and actions arising from:\ninternal audits 100% 100% 100% 100% 0%\nHSR provisional 0% 0% 0% 0% 0%", "impact": "High", "effort": "Low", "proof": "Evidence-backed", "beneficiaries": "Executives / assurance teams", "source": "annual-reports/2024-25.pdf (https://www.vec.vic.gov.au/-/media/01d23b5b62e04f13b0734df7cf6cacdc.pdf)", "implementation": [ "Pick one high-volume process or document family.", "Name an owner and baseline current volume, time, cost, and satisfaction.", "Run a 4-8 week pilot with clear before/after metrics.", "Publish lessons and decide whether to scale." ], "risks": [ "Privacy and data quality", "Change fatigue", "Unclear accountability", "Regulatory capture", "Over-automation of judgement" ] }, { "entity_id": "S-VIC-052", "entity_name": "Victorian Electoral Commission", "folder_name": "Victorian-Electoral-Commission", "category": "Risk & Assurance", "scale": "large", "title": "Integrated assurance and lessons-learned system", "idea": "Create an assurance system that connects audit findings, risk registers, delivery reviews, and investment decisions.", "quote": "[Page 89]\nOccupational health and safety\nMeasure KPI 2020–21 2021–22 2022–23 2023–24 2024–25\nConsultation Evidence of agreed structure Completed Completed Completed – Completed – Completed –\nof designated workgroups currently currently DWGs and\n(DWGs), health and safety being being elected HSRs\nparticipation representatives reviewed reviewed outlined on\n(HSRs) and issue resolution VEC intranet\nprocedures (IRPs)\nCompliance with agreed Completed Completed Completed – Completed Completed –\nstructure on DWGs, HSRs currently reviewed\nand IRPs being electronic\nreviewed communi-\ncations from\nHSRs, meetings\nfrom OHS\nCommittee\ncovering\nall DWGs\nand HSRs\nRisk Percentage of internal 25% 80% 0% 50% 50%\nmanagement audits/inspections\nconducted as planned\nPercentage of issues identified and actions arising from:\ninternal audits 100% 100% 100% 100% 0%\nHSR provisional 0% 0% 0% 0% 0%", "impact": "Very High", "effort": "High", "proof": "Evidence-backed", "beneficiaries": "Executives / assurance teams", "source": "annual-reports/2024-25.pdf (https://www.vec.vic.gov.au/-/media/01d23b5b62e04f13b0734df7cf6cacdc.pdf)", "implementation": [ "Create a senior responsible owner and cross-functional delivery team.", "Map legislation, data, privacy, procurement, cyber, and workforce constraints.", "Co-design with users and frontline staff before technology selection.", "Stage delivery through pilots, benefits tracking, and public reporting." ], "risks": [ "Privacy and data quality", "Change fatigue", "Unclear accountability", "Regulatory capture", "Over-automation of judgement" ] }, { "entity_id": "S-VIC-052", "entity_name": "Victorian Electoral Commission", "folder_name": "Victorian-Electoral-Commission", "category": "Citizen Participation", "scale": "small", "title": "Consultation feedback summaries with response tracking", "idea": "Summarise consultation submissions by theme and publish what changed in response.", "quote": "[Page 138]\nAppendix H\nSocial Procurement activities and achievements in 2024–25 Numbers of Total spend\nProcurement businesses and\nFramework (SPF) suppliers engaged\nobjectives\n› Opportunities › Procuring a range of services and engagement 14 suppliers $260,900\nfor Victorians opportunities, including:\nwith disability. (2023–24: (2023–24:\n- acquiring products from businesses supporting 17 suppliers) $490,000)\n› Opportunities disadvantaged Victorians\nfor\ndisadvantaged - community engagements and events\nVictorians.\n- catering services\n› Supporting\nsafe and fair - Easy English training\nworkplaces.\n- focus groups\n- Language Loop\n- in-language videos\n- catering supplies.\n› Engagement initiatives with a range of key stakeholders\nto help promote electoral engagement across the\nVictorian community, such as:\n- Centre for Multiculture Victoria\n- Stem Incubators\n- Youth Affairs Council of Victoria", "impact": "High", "effort": "Low", "proof": "Evidence-backed", "beneficiaries": "Citizens / stakeholders / policy teams", "source": "annual-reports/2024-25.pdf (https://www.vec.vic.gov.au/-/media/01d23b5b62e04f13b0734df7cf6cacdc.pdf)", "implementation": [ "Pick one high-volume process or document family.", "Name an owner and baseline current volume, time, cost, and satisfaction.", "Run a 4-8 week pilot with clear before/after metrics.", "Publish lessons and decide whether to scale." ], "risks": [ "Privacy and data quality", "Change fatigue", "Unclear accountability", "Digital exclusion", "Low public trust if feedback is not acted on" ] }, { "entity_id": "S-VIC-052", "entity_name": "Victorian Electoral Commission", "folder_name": "Victorian-Electoral-Commission", "category": "Citizen Participation", "scale": "large", "title": "Always-on policy participation platform", "idea": "Create a standing participation platform where citizens and stakeholders can propose, vote, and track ideas.", "quote": "[Page 138]\nAppendix H\nSocial Procurement activities and achievements in 2024–25 Numbers of Total spend\nProcurement businesses and\nFramework (SPF) suppliers engaged\nobjectives\n› Opportunities › Procuring a range of services and engagement 14 suppliers $260,900\nfor Victorians opportunities, including:\nwith disability. (2023–24: (2023–24:\n- acquiring products from businesses supporting 17 suppliers) $490,000)\n› Opportunities disadvantaged Victorians\nfor\ndisadvantaged - community engagements and events\nVictorians.\n- catering services\n› Supporting\nsafe and fair - Easy English training\nworkplaces.\n- focus groups\n- Language Loop\n- in-language videos\n- catering supplies.\n› Engagement initiatives with a range of key stakeholders\nto help promote electoral engagement across the\nVictorian community, such as:\n- Centre for Multiculture Victoria\n- Stem Incubators\n- Youth Affairs Council of Victoria", "impact": "Very High", "effort": "High", "proof": "Evidence-backed", "beneficiaries": "Citizens / stakeholders / policy teams", "source": "annual-reports/2024-25.pdf (https://www.vec.vic.gov.au/-/media/01d23b5b62e04f13b0734df7cf6cacdc.pdf)", "implementation": [ "Create a senior responsible owner and cross-functional delivery team.", "Map legislation, data, privacy, procurement, cyber, and workforce constraints.", "Co-design with users and frontline staff before technology selection.", "Stage delivery through pilots, benefits tracking, and public reporting." ], "risks": [ "Privacy and data quality", "Change fatigue", "Unclear accountability", "Digital exclusion", "Low public trust if feedback is not acted on" ] }, { "entity_id": "S-VIC-052", "entity_name": "Victorian Electoral Commission", "folder_name": "Victorian-Electoral-Commission", "category": "Regulation & Policy", "scale": "small", "title": "Regulatory burden scan for forms, guidance, and reporting", "idea": "Identify the top 10 highest-friction reporting obligations and simplify guidance, forms, or evidence requirements.", "quote": "[Page 24]\nOrganisational structure\nOrganisational structure\nFigure 2: VEC organisational structure at 30 June 2025\nElectoral Commissioner\nDeputy Electoral Executive Director,\nCommissioner Governance and\nEnabling Services\nDirector, Director, Director, Director, Chief Financial Chief Information Director, Office of the\nCommunication Event Strategy Electoral Regulatory Officer Officer People Electoral\nand Engagement and Delivery Integrity and Services (Corporate (Information and Commissioner\nRegulation Services) Digital Services)\nCommunication Election Legal services Advisory Compliance, Applications Culture and\nreadiness risk and capability\nresilience\nCommunity Election Policy and legal Electoral Enterprise Cyber and Employee\neducation and staffing compliance project information relations\nengagement management security\noffice", "impact": "High", "effort": "Low", "proof": "Evidence-backed", "beneficiaries": "Regulated entities / policy teams", "source": "annual-reports/2024-25.pdf (https://www.vec.vic.gov.au/-/media/01d23b5b62e04f13b0734df7cf6cacdc.pdf)", "implementation": [ "Pick one high-volume process or document family.", "Name an owner and baseline current volume, time, cost, and satisfaction.", "Run a 4-8 week pilot with clear before/after metrics.", "Publish lessons and decide whether to scale." ], "risks": [ "Privacy and data quality", "Change fatigue", "Unclear accountability", "Regulatory capture", "Over-automation of judgement" ] }, { "entity_id": "S-VIC-052", "entity_name": "Victorian Electoral Commission", "folder_name": "Victorian-Electoral-Commission", "category": "Regulation & Policy", "scale": "large", "title": "Adaptive regulation program with live feedback loops", "idea": "Create an adaptive regulation model using sandboxes, industry data, risk scoring, and regular rule updates.", "quote": "[Page 24]\nOrganisational structure\nOrganisational structure\nFigure 2: VEC organisational structure at 30 June 2025\nElectoral Commissioner\nDeputy Electoral Executive Director,\nCommissioner Governance and\nEnabling Services\nDirector, Director, Director, Director, Chief Financial Chief Information Director, Office of the\nCommunication Event Strategy Electoral Regulatory Officer Officer People Electoral\nand Engagement and Delivery Integrity and Services (Corporate (Information and Commissioner\nRegulation Services) Digital Services)\nCommunication Election Legal services Advisory Compliance, Applications Culture and\nreadiness risk and capability\nresilience\nCommunity Election Policy and legal Electoral Enterprise Cyber and Employee\neducation and staffing compliance project information relations\nengagement management security\noffice", "impact": "Very High", "effort": "High", "proof": "Evidence-backed", "beneficiaries": "Regulated entities / policy teams", "source": "annual-reports/2024-25.pdf (https://www.vec.vic.gov.au/-/media/01d23b5b62e04f13b0734df7cf6cacdc.pdf)", "implementation": [ "Create a senior responsible owner and cross-functional delivery team.", "Map legislation, data, privacy, procurement, cyber, and workforce constraints.", "Co-design with users and frontline staff before technology selection.", "Stage delivery through pilots, benefits tracking, and public reporting." ], "risks": [ "Privacy and data quality", "Change fatigue", "Unclear accountability", "Regulatory capture", "Over-automation of judgement" ] }, { "entity_id": "S-VIC-052", "entity_name": "Victorian Electoral Commission", "folder_name": "Victorian-Electoral-Commission", "category": "Staff Productivity", "scale": "small", "title": "Reusable briefing and summary assistant for internal documents", "idea": "Create controlled templates for summarising reports, submissions, minutes, and ministerial briefs.", "quote": "[Page 102]\nNotes to the financial statements\nState Local Government Total\n2025 2024 2025 2024 2025 2024\n($’000) ($’000) ($’000) ($’000) ($’000) ($’000)\nAdministered income from transactions\nIncome from elections – 2,320 36,681 – 36,681 2,320\nFines 1,707 6,956 10,072 1,690 11,779 8,646\nCandidate deposits 4 5 – – 4 5\nElectoral entitlements 13,360 15,636 – – 13,360 15,636\nReceipts for funding 43 930 – – 43 930\nand disclosure\nTotal administered income 15,114 25,847 46,753 1,690 61,867 27,537\nfrom transactions\nAdministered expenses from transactions\nPayments into the – 9,885 38,435 – 38,435 9,885\nconsolidated fund\nFines to remit to councils – – 10,072 1,690 10,072 1,690\nPayments for funding 7,293 9,642 – – 7,293 9,642\nand disclosure\nTotal administered 7,293 19,527 48,507 1,690 55,800 21,217\nexpenses from transactions\nTotal administered net 7,821 6,320 (1,754) – 6,067 6,320", "impact": "High", "effort": "Low", "proof": "Evidence-backed", "beneficiaries": "APS staff / executives", "source": "annual-reports/2024-25.pdf (https://www.vec.vic.gov.au/-/media/01d23b5b62e04f13b0734df7cf6cacdc.pdf)", "implementation": [ "Pick one high-volume process or document family.", "Name an owner and baseline current volume, time, cost, and satisfaction.", "Run a 4-8 week pilot with clear before/after metrics.", "Publish lessons and decide whether to scale." ], "risks": [ "Privacy and data quality", "Change fatigue", "Unclear accountability", "Sensitive information leakage", "Inconsistent quality of generated drafts" ] }, { "entity_id": "S-VIC-052", "entity_name": "Victorian Electoral Commission", "folder_name": "Victorian-Electoral-Commission", "category": "Staff Productivity", "scale": "large", "title": "Department-wide knowledge and briefing platform", "idea": "Build a secure knowledge platform that lets staff search, summarise, and cite approved departmental material.", "quote": "[Page 102]\nNotes to the financial statements\nState Local Government Total\n2025 2024 2025 2024 2025 2024\n($’000) ($’000) ($’000) ($’000) ($’000) ($’000)\nAdministered income from transactions\nIncome from elections – 2,320 36,681 – 36,681 2,320\nFines 1,707 6,956 10,072 1,690 11,779 8,646\nCandidate deposits 4 5 – – 4 5\nElectoral entitlements 13,360 15,636 – – 13,360 15,636\nReceipts for funding 43 930 – – 43 930\nand disclosure\nTotal administered income 15,114 25,847 46,753 1,690 61,867 27,537\nfrom transactions\nAdministered expenses from transactions\nPayments into the – 9,885 38,435 – 38,435 9,885\nconsolidated fund\nFines to remit to councils – – 10,072 1,690 10,072 1,690\nPayments for funding 7,293 9,642 – – 7,293 9,642\nand disclosure\nTotal administered 7,293 19,527 48,507 1,690 55,800 21,217\nexpenses from transactions\nTotal administered net 7,821 6,320 (1,754) – 6,067 6,320", "impact": "Very High", "effort": "High", "proof": "Evidence-backed", "beneficiaries": "APS staff / executives", "source": "annual-reports/2024-25.pdf (https://www.vec.vic.gov.au/-/media/01d23b5b62e04f13b0734df7cf6cacdc.pdf)", "implementation": [ "Create a senior responsible owner and cross-functional delivery team.", "Map legislation, data, privacy, procurement, cyber, and workforce constraints.", "Co-design with users and frontline staff before technology selection.", "Stage delivery through pilots, benefits tracking, and public reporting." ], "risks": [ "Privacy and data quality", "Change fatigue", "Unclear accountability", "Sensitive 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